Life at Camp
Yes. To help reduce lost and found items we ask that all possessions brought to camp be labelled. We attempt to help care for the camper’s clothing, but often considerable amounts get left behind. Clothes will be accessible at sign-out at the end of each camp session.
We will retain lost and found for one month following camp. If not claimed by then, we will donate appropriate items to a local charity. Medication will be disposed of within two weeks following the camper’s week of attendance. Calls to the camp regarding lost and found will be handled as time permits. We can only look for labelled items. Any found items will be sent C.O.D. (at your expense).
Campers are encouraged not to bring valuable clothing or possessions. Circle Square Ranch is not responsible for lost, damaged or stolen items.
We will do our best to post as many photos as we can, two or three times during the week. We think it is important for you to remember that while photos can be a great insight into what is generally happening at camp, a single snapshot should not be used as an assessment tool as to how your campers are doing at camp.
Your child will have a devotional time during the day plus an evening campfire for overnight campers that will focus on predetermined topics as laid out in the Circle Square Ranch general program. These are times of introduction to Christian values and beliefs presented through small and large group discussions, skits, songs and Bible study.
What to Bring
If you have any questions or concerns, please do not hesitate to contact us.
Campers should bring enough clothing for their stay as laundry facilities are not available. Please label all clothing and luggage! (Labels or indelible markers)
*Circle Square Ranch is not responsible for lost, damaged or stolen items.
Absolutely no alcohol, drugs or tobacco are permitted at camp. Campers who fail to cooperate with this may be sent home. Circle Square Ranch is a non-smoking facility. Please discuss this with your child prior to camp should you consider this to be a concern.
*Please see camp specific information pages for policies on cell phones & electronic devices for Teen Week, Crew Camps, and LIT campers.
Arrival and Departure Days
Communication during Camp
Our Caring Staff
Our summer leadership team consists of individuals with previous camping experience as well as specific skills and training in their area of responsibility.
Health and Safety
- Swim 2 widths of the pool continuously. Head must submerge at least one time, and breath must be taken after each submersion.
- Tread water for 1 minute. Ears must be out of the water and swimmer must stay in one spot.
Medication and forms will be handed to the nurse in a clear plastic bag (labelled with the camper’s name and date of birth) during “curbside” drop-off. The nurse will look at the medications and instructions and ask for clarification if needed.
Medications that are to be given daily must be accompanied by the “Routine Medication MAR” form, and should be in a blister pack (many pharmacies will create these free of charge) or a clearly labelled pill box organizer. If you bring a pill box organizer, please also bring the original medication containers for check in. Original containers can be taken home with the parent after checking medications in with the nurse.
Medications that are to be given as needed (PRN) must be accompanied by the “PRN Medication MAR” form. Please be sure to follow the instructions on these forms so that we can provide excellent health care for your child. These forms can be found here.
Details regarding medical/behavioral concerns are to be communicated in writing. Please call to discuss any concerns/special needs by phone.
InterVarsity Circle Square Ranch will make every effort to accommodate allergies; however, we cannot guarantee that there will be no trace of an allergen in food served. We strive to be a nut free facility and do not knowingly serve foods containing nuts. We sell only nut free products in our store.
Day Campers will not have a lice check, but will wear a polypropylene bouffant hairnet during each helmeted activity to reduce potential transmission.
Registration & Camper Fees
For day camps, camp fees include all activities relative to the selected camp session.
For day camps, camp fees do not include transportation to and from the ranch, lunch, canteen purchases, or camp t-shirts. Many of these can be purchased as an add-on to your camp session. You are welcome to add them to your cart or contact the office for fees and details.
1. If the camp is required to reduce enrolment in registration for any reason:
2. In the event a camp session is cancelled for any reason, the camp will issue a refund for the value of the fees of the unexpired term.
3. If parent/guardian/participant chooses to withdraw their camp registration, regular cancellation policies will be in effect:
Day Camp Cancellation Policy: If you cancel more than three weeks prior to the start of camp, you will receive a full refund less a $30/week administration fee.
Overnight Camp Cancellation Policy: If you cancel more than two weeks prior to the start of camp, you will receive a full refund less a $75/week administration fee.
All Camps: If a cancellation occurs after the cut-off dates listed above, you will get NO REFUND except for medical reasons with a note from a doctor. In that case, you will get a full refund less the administration fee. No refund will be made for dismissals due to disciplinary action, late arrivals, early departures, or failure to meet COVID pre-registration requirements. If a child/participant is unwell while at camp and it is determined that withdrawal from camp is required, the camp will credit the family the value of fees for the unexpired term. Depending on availability, the family can use their credit to rebook the child in an alternate session when they are back to full health.
Deposit amounts are as follows:
- Day Camps: $75
- Discovery Camps: $200
- Horse Lovers Camps: $250
- Equestrian Camps: $300
- LIT: $100
If there are any openings for a session, we will contact families in order of the date they were added to the waitlist. We will notify you how long you have to decide if you would like the spot before we offer it to the next person on the waiting list (approx. 48 hours, unless it is very close to session start date).
If an opening occurs in your waitlisted session, we will notify you and give you the opportunity to; switch to the newly opened session, keep your original session and add the second session, or pass on the newly opened session to the next person on the waiting list.
Waitlist openings are dependent on either:
- An already registered family cancelling their child(ren)’s spot
- Our ability to increase our capacity.
- Capacity is dependent on a few factors such as staffing, program availability (i.e. horse availability, pool capacity, etc.), capacity limits (i.e. covid related), and other factors.
Generally, the higher up on the waitlist your child is, the more likely they are to get a spot at camp. Occasionally people further up on the waiting list are no longer interested by the time we receive cancellations or are able to increase our capacity, so just because your child’s name is lower on the waiting list doesn’t mean that you won’t be contacted.
If we do have any openings, we will let you know right away and you can decide at that time if you would like to proceed with a booking.